01
Policy & Handbooks
Leave policies, employment conditions, codes of conduct, working hours, remote work guidelines
- “How many sick days do I have?”
- “What's the dress code policy?”
- “Can I take unpaid leave?”
01Most Popular
Free your HR team from repetitive questions
The Volentis HR Agent answers employee questions 24/7, directly from your handbooks, CAOs, and internal policies. With source citations and full compliance.
50-70%HR ticket reduction
24/7self-service availability
+30%employee satisfaction
50%faster onboarding
AHow It Works
How It Works
Ask questions in natural language. Get answers from your own HR documents with exact source references.
Employee
How many vacation days do I have as a part-time employee?
Volentis.ai
Based on Article 7.2 of your Employment Contract and the CAO Section 4.1: Part-time employees receive vacation days pro-rata based on their contract hours. With a 0.8 FTE contract, you are entitled to 20 vacation days per year (25 days × 0.8).
High ConfidenceSource verified
Employee
How do I request parental leave?
Volentis.ai
According to the HR Policy Handbook (Section 8.3) and the Parental Leave Act: Submit your request at least 2 months before the desired start date via the HR portal. Include: desired start date, duration (up to 26 weeks), and work schedule proposal. Your manager and HR will confirm within 4 weeks.
High ConfidenceSource verified
Employee
What is our remote work policy?
Volentis.ai
Per the Remote Work Policy (v2.3, effective January 2025): Employees may work from home up to 3 days per week, subject to manager approval. Core office days are Tuesday and Thursday. Equipment allowance: €500 one-time for home office setup. Full details in the Remote Work Guidelines document.
High ConfidenceSource verified
Employee
When do I receive my end-of-year bonus?
Volentis.ai
According to the Compensation Policy (Section 5.2) and your Employment Contract: The annual bonus is paid in January with the December salary. Eligibility requires minimum 6 months employment. The bonus calculation is based on company performance (60%) and individual targets (40%).
High ConfidenceSource verified
BWhat employees can ask about
What employees can ask about
The HR Agent is trained on your specific policies and documents. Here are the typical categories:
02
Onboarding
First-week checklists, role-specific information, IT setup guides, introduction to teams and processes
- “What do I need to complete in my first week?”
- “Who is my HR contact?”
- “Where do I find the org chart?”
03
Benefits & Compensation
Health insurance, pension plans, expense reimbursement, flexible benefits, salary components
- “How do I enroll in the pension plan?”
- “What's covered by our health insurance?”
- “How do I submit expenses?”
04
Performance Management
Review cycles, evaluation criteria, development programs, promotion processes, feedback procedures
- “When is my performance review?”
- “How does the bonus calculation work?”
- “What training budget do I have?”
05
Employee Relations
Conflict resolution, grievance procedures, disciplinary processes, workplace accommodations
- “How do I report a workplace concern?”
- “What's the grievance procedure?”
- “Who handles harassment complaints?”
06
Recruitment Support
Job description templates, interview procedures, equal opportunity guidelines, referral programs
- “What's our employee referral bonus?”
- “How do I request a new hire?”
- “What's the interview process?”
07
Salary & Classification
Salary bands, job grading, pay equity, overtime rules, wage regulations per jurisdiction
- “What salary band is my role?”
- “How is overtime calculated?”
- “When are salaries reviewed?”
08
Data Protection
GDPR rights for employees, personal data handling, access requests, privacy policies
- “What personal data does HR store about me?”
- “How do I request my employee file?”
- “Who can access my data?”
CIs the HR Agent right for you?
Is the HR Agent right for you?
The HR Agent delivers the most value for organizations that match this profile:
Organization size
200+ employees
Enough volume for meaningful ticket reduction
Structure
Multi-site or multi-department
Consistent answers across all locations
Documentation
Employee handbooks, CAOs, HR policies
Existing knowledge base to draw from
Current challenge
High volume of repetitive HR questions
Same questions asked by different employees
DWorks with your HR systems
Works with your HR systems
The HR Agent connects to your existing HR infrastructure for personalized, accurate answers:
AFAS
Dutch HR & payroll: employee data, leave balances, contracts
SAP SuccessFactors
Enterprise HCM: performance, learning, employee central
Workday
Cloud HCM: HR, payroll, talent management
Personio
European HR software: recruiting, HR management, payroll
Microsoft Dynamics 365
HR module: employee records, benefits, compliance
Outlook Calendar
Leave requests, availability, meeting scheduling
💡 Don't see your system? We integrate with any API-enabled platform.
Document sources
SharePoint librariesEmployee handbooks (PDF, Word)CAO documentsPolicy manualsProcess documentation
EWhat can the HR Agent do?
What can the HR Agent do?
Your always-on HR assistant that knows your policies inside and out.
- Answer policy questions from handbooks, CAOs, and internal guidelines
- Guide employees through HR processes (leave requests, expenses, onboarding)
- Explain benefits and compensation structures
- Provide role-specific and location-specific information
- Draft job descriptions (with human review required)
- Support performance management inquiries
- Answer questions in all EU languages
- Maintain complete audit trail for compliance
FResponsible AI: What the HR Agent won't do
Responsible AI: What the HR Agent won't do
The HR Agent is designed with clear boundaries to ensure responsible use in your organization:
✓
No automated HR decisions
The HR Agent provides information and recommendations, it never makes employment decisions. Hiring, firing, promotions, and disciplinary actions always require human judgment and approval.
✓
Draft content requires review
When the HR Agent generates draft job descriptions, policy summaries, or communications, these are clearly marked as drafts requiring human review before use.
✓
Special category data protection
Health information, trade union membership, and other sensitive data are not processed by default. Any such processing requires explicit configuration and appropriate legal basis.
✓
Complete audit trail
Every question asked and answer given is logged. You can always trace what information was provided and verify the sources used.
The HR Agent is not a replacement for professional HR or legal advice. For complex employment matters, always consult your HR team or legal counsel.
GWhy trust Volentis.ai?
Why trust Volentis.ai?
01
No Hallucinations
Answers come exclusively from your approved documents. If information isn't available, the system tells you. No guessing, no fabrication.
02
Source Citation
Every answer includes exact references to source documents. Click through to verify the information yourself.
03
GDPR & EU AI Act Compliant
Built for European enterprises. Data never leaves the EU. Full audit trail for every interaction.
Trusted by European enterprises
Ready to reduce your HR tickets by 50-70%?
See how the Volentis HR Agent can transform your HR service delivery while staying 100% GDPR compliant.
Unlike generic AI, Volentis only answers from your approved documents. No hallucinations, full audit trail.
⏱ Live in 2-4 weeks✓ No credit card required✓ EU data residency