01
Conversational AI
Ask questions like you would ask a colleague. No training needed, no special syntax.
Your employees get answers in seconds, not hours waiting for email replies.
01Platform Features
Enterprise AI capabilities built for trust
Every feature designed with compliance, transparency, and accuracy at its core.
02Core Capabilities
Core Capabilities
02
RAG Architecture
Retrieval-Augmented Generation (RAG) ensures answers come exclusively from your approved documents.
The AI never makes things up. No answer in your documents? You'll get an honest 'I don't know' instead of a fabricated response.
03
Source Attribution
Every answer includes exact references to source documents with clickable links.
Employees can verify any answer themselves. Managers can trust the information being shared.
04
Confidence Scoring
Visual indicators show answer reliability: green for high confidence, yellow for medium, red for low.
Green means 'go ahead'. Yellow means 'double-check'. No more uncertainty about whether to trust the answer.
05
All EU Languages
Full support for all 24 EU languages. Ask in Dutch, get answers in Dutch, even from English documents.
International teams work in their preferred language. No translation delays, no misunderstandings.
06
Complete Audit Trail
Every question, answer, and source is logged with timestamps and user information.
When the auditor comes, you're ready. Export everything with one click for compliance reviews.
03More than a chatbot: a decision support engine
More than a chatbot: a decision support engine
Volentis.ai goes beyond simple Q&A. It's designed to support complex workflows and decision-making processes.
01
Agentic Workflows
Automated workflows with human approval gates. The system can execute multi-step tasks while keeping humans in control of consequential decisions.
Example: An employee asks 'I want to apply for parental leave'. The AI guides them through the form, checks eligibility, and routes the request to the right manager, all in one conversation.
02
Decision Support
Get substantiated advice with source citations for better decision-making. The system presents relevant information from multiple documents to help you make informed choices.
Stop searching through 5 different PDFs. Ask 'What are our options for this situation?' and get a structured overview with pros, cons, and policy references.
03
Draft Generation
Generate draft documents like job descriptions, policy summaries, and contract clauses, always with mandatory human review before use.
First draft in 30 seconds instead of 30 minutes. You review and refine, the AI does the heavy lifting.
Want to see this in action?
Most customers start with the HR Agent: the quickest path to reducing repetitive questions.
04Intelligent Document Processing
Intelligent Document Processing
Your documents go through a sophisticated pipeline to ensure accurate AI retrieval.
1
Content Extraction
Text is extracted from PDFs, Word documents, Excel files, and PowerPoints while preserving structure.
2
Automatic Classification
Machine learning categorizes documents by type, department, and topic.
3
Metadata Extraction
Author, date, version, and custom properties are captured automatically.
4
Semantic Indexing
AI embeddings enable semantic search. Find by meaning, not just keywords.
✓ Ready for AI Retrieval
05Intelligent Knowledge Management
Intelligent Knowledge Management
Your documents are automatically processed, classified, and indexed for AI retrieval.
- SharePoint integration with read-only access and OAuth 2.0 authentication
- Automatic document classification using machine learning
- Version tracking and refresh scheduling to keep knowledge current
- Semantic search powered by AI embeddings. Find by meaning, not just keywords
06Administration & Governance
Administration & Governance
Enterprise-grade administration tools for complete control over your AI platform.
01
Multi-Tenant Admin Console
Centralized management for user provisioning, role assignments, and configuration.
02
Role-Based Access Control
Granular permissions at workspace, collection, document, and feature level.
03
Content Policies
Configure approved topics, content filtering, and response guidelines.
04
Compliance Dashboard
Monitor data processing, audit logs, and retention policy status in real-time.
05
Automated User Provisioning
SCIM 2.0 integration for automatic user creation and deprovisioning from your identity provider.
06
Retention Policies
Configurable data retention periods to meet your compliance requirements (default: 12 months).
07Accessible Everywhere
Accessible Everywhere
Use Volentis.ai on any device, with accessibility features built in.
01
Mobile & Responsive
Fully responsive design optimized for desktop, tablet, and mobile. Access your knowledge base from anywhere.
02
Cross-Device Sync
Start a conversation on your laptop, continue on your phone. Real-time synchronization across all your devices.
03
Keyboard Navigation
Full platform functionality via keyboard shortcuts for power users and accessibility needs.
04
Screen Reader Support
ARIA labels and descriptions throughout for compatibility with assistive technologies.
05
Visual Accessibility
High contrast modes, adjustable font sizes, and motor accessibility options available.
08Collaboration Features
Collaboration Features
Work together on complex queries and share insights across your organization.
01
Team Workspaces
Create dedicated workspaces with role-based access control
02
Conversation Sharing
Share threads with colleagues, including time-limited external access
03
Thread Annotations
Add comments and notes to shared conversations
04
Export Options
Export to PDF, Word, or plain text formats
09Volentis.ai delivers the most value when...
Volentis.ai delivers the most value when...
01
You have 200+ employees
With more people asking questions, the time savings multiply. One HR Agent can handle the volume of 2-3 FTEs.
02
Your policies are documented
You have handbooks, procedures, and policies in digital form (Word, PDF, SharePoint). Even if they're scattered, we'll connect them.
03
GDPR compliance matters
You need control over your data. EU hosting, audit trails, no training on your data: these aren't nice-to-haves for you.
04
Your team is drowning in repetitive questions
HR, IT, Finance, or Legal spends hours answering the same questions. You want them focused on strategic work.
Ready to see these features in action?
Book a demo and experience how Volentis.ai can transform your organization's knowledge management.